EU-LIFE

Building and promoting Excellence in Life Sciences in Europe
Building and promoting Excellence in Life Sciences in Europe

Executive / Personal Assistant to the Director (100%)

Description

The Friedrich Miescher Institute for Biomedical Research (FMI) is an international research center in Basel, Switzerland with over 300 members of 40 different nationalities dedicated to basic research in areas of relevance to human health, and to the training of students and postdoctoral fellows. The FMI is affiliated with the Novartis Institutes for BioMedical Research as well as the University of Basel.

Due to the retirement of the current jobholder we are looking for an experienced, self-confident and committed

Executive / Personal Assistant to the Director (100%)

Description

As Executive Assistant, you will provide administrative and organizational support to the FMI Director. You enjoy working within a vibrant international research environment; have plenty of initiative, strong communication skills, the ability to think independently and to prioritize accordingly. Excellent English and German, and a strong eye for detail are essential for this varied role.

Main responsibilities include

  • Managing the Director’s agenda and travel arrangements
  • Screening, prioritizing and follow-up of incoming mail, emails and phone calls, especially during the Director’s absence
  • Coordinating special projects, events and reports involving internal and external stakeholders
  • Initiating, organizing and attending senior management and board meetings, and communicating detailed meeting minutes

The role requires a dedicated individual who will serve as the primary interface between FMI members and the Director, and who possesses the insight, judgment and skills to serve effectively in a diverse and international population.

Ideal profile

  • Academic or commercial education (MSc, KV or equivalent)
  • Several years experience supporting Senior Management in a research environment
  • Excellent calendar management skills, including the coordination of complex meetings and events
  • Excellent Microsoft Office and internet skills
  • Excellent written and oral communication skills, both in English and German
  • Ability to prioritize tasks and work under pressure
  • Highly discreet when working with confidential and sensitive data and information
  • Flexibility and adaptability to changing workloads
  • Proactive and independent as well as excellent problem solving skills

The FMI offers highly competitive conditions in a dynamic and international research community in the center of Europe. Have we raised your interest?

Please submit your application and documents online by November 15, 2017 at the portal www.fmi.ch/opening. Applications will be reviewed as they are received.

Informal inquiries can be sent to:
Prof. Susan Gasser, Director FMI (susan.gasser@fmi.ch) or to
Jitka Steuer, Head Human Resources (jitka.steuer@fmi.ch)

www.fmi.ch

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